Special Education Funding Resources
Technical assistance and resources are provided for complying with state and federal laws and regulations in special education.

Services are available for:

  • State Performance Plan (SPP)
  • Local Education Agency (LEA) Determinations
  • Significant Diproportionality
  • Performance Based Monitoring Analysis System (PBMAS)

ESC-20 also provides training and technical assistance with federal funding requirements and eGrant submissions/amendments.

SPECIAL EDUCATION FUNDING MANUAL
Guidance and resources related to special education funding are available in the Special Ed Funding Binder. The Binder includes current content compiled from multiple sources, practical tools for the administrator, and training materials for use by ESC and LEA staff. The Special Ed Funding Binder is a collaborative effort of ESCs 4, 10, 13, and 20.
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Link to Special Ed Funding Binder
EXCESS COST
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Link to TEA's Excess Cost webpage, includes Excess Cost Guidance Handbook and Excess Cost Calculator Tool
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TEA's Excess Cost Presentation June 2, 2015
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USDE's Excess Cost Training, May 2012
HIGH COST FUNDS
High Cost funds (HCF) are an additional source of funds that addresses the financial impact on the budget of an LEA (independent school district or open-enrollment charter school) providing FAPE (free appropriate public education) to a student with disabilities whose needs exceed the typical needs of a child with a disability.

This is an optional source of funds that the LEA may apply for.

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Link to TEA's webpage for High Cost Funds.
MAINTENANCE OF EFFORT (MOE)
Maintenance of Effort for Special Education presentations and resources.
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TEA webpage for MOE resources.
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USDE Amended Regulations for MOE Effective July 1, 2015
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ESC-20 Presentation on MOE Basics - March 22, 2017 (with revisions March 26, 2017 and April 3, 2017)
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ESC-20 Presentation on Compliance Analysis and Using the TEA Calculation Tool - March 22, 2017 (with revisions March 26, 2017)
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Data Sources Needed for FY16 Compliance Analysis
The following sample documents may be used for practice with the MOE Calculation Tool for FY16 compliance analysis.
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Document 1: 2014-2015 MOE Compliance Review for Page 2 of Calculation Tool
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Document 2: 2013-2014 Child Count for Page 2 of Calculation Tool
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Document 3: FY16 Expenditures for Page 3 of Calculation Tool
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Document 4: FY16 SSA Expenditures for Page 3 of Calculation Tool
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Document 5: FY16 SHARS Spent on Special Education for Page 3 of Calculation Tool
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Document 6: FY16 Summary of Finances for Page 3 of Calculation Tool (ISDs only)
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Document 7: 2015-2016 Child Count for Page 1 of Calculation Tool
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Sample of FY16 Analysis - Completed Calculation Tool Based on Sample Documents of Data Sources
MOE Exceptions Resources for Tracking Exceptions When They Occur (Proactive Approach)
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MOE Exceptions Tracking Tool for Exception 1: Departure of Special Education Personnel
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MOE Exceptions Tracking Tool for Exception 3: Termination of Obligation to Provide Costly Program to a Particular Child
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MOE Exceptions Tracking Tool for Exception 4: Termination of Costly Expenditures - Capital Outlay
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MOE Exceptions Tracking Tool for Exception 5: Assumption of Costs by High Cost Fund
STAFFING CONSIDERATIONS *Updated January 2015*
Staffing considerations for students with disabilities can vary based on individualized need. The current Texas rule leaves the determination for caseload for these services to the local education agency (LEA). The Special Education Staffing Analysis Tool and Worksheet for Weighted Caseload can be used to conduct a needs assessment to determine staffing considerations.
Instructional Staff
These resources are designed to aid in analysis of instructional staff (special education teachers and paraprofessionals) needed as a minimum starting point for providing a full continuum of services and meeting the needs identified in students' IEPs.  These tools are designed to be used by each campus and then aggregated to determine needs of the entire LEA.  Smaller campuses/districts should exercise caution in the use of these tools, as individual analysis will be needed due to small sizes. 

Before making final staffing decisions, additional considerations to continually consider include:
  •  severity of student needs and types of support services needed;
  • implementation of a full continuum of service delivery models; and
  • compliance with special education legal requirements.

 

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The Special Education Staffing Analysis Directions contains the directions for analyzing the minimum amount of staff needed to provide a full continuum of special education instructional settings on a campus. 
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The Weighted Caseload Worksheet populates the minimum instructional staffing amount for each instructional setting on the campus.
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The Special Education Staff Scheduling Analysis Directions is designed to assist the campus in analyzing the efficiency of the current scheduling of special education instructional staff (including teachers and paraprofessionals).
Speech Staff
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The Speech-Language Pathologist (SLP) Caseload Considerations is intended to assist in analyzing the minimum amount of staffing needed to provide IEP-required speech services.
OT, PT, and SLP Staff
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The OT, PT, and SLP Caseload Considerations is an additional tool intended to assist in analyzing the minimum amount of staffing needed to provide IEP-required Occupational Therapy (OT), Physical Therapy (PT), and speech services.
Joint Statement on Workload Analysis (The American Occupational Therapy Association, the American Physical Therapy Association, and the American Speech-Language Hearing Association)
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This paper, titled "Workload Approach: A Paradigm Shift for Positive Impact on Student Outcomes," is a joint statement of the AOTA, APTA, and ASHA outlining their recommendations for analysis of OT, PT, and SLP staff workload versus analysis of staff caseload.
(Posted with permission of AOTA, APTA, and ASHA)
Original document located at: http://www.asha.org/uploadedFiles/ASHA/Practice_Portal/Professional_Issues/Caseload_and_Workload/APTA-ASHA-AOTA-Joint-Doc-Workload-Approach-Schools.pdf
Contracted Services & Independent Contractors:  Should They Really Be Employees?
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This is a recording of a presentation from May 15, 2017, by Elvin Houston with Walsh Gallegos Trevino Russo & Kyle P.C., on distinguishing between independent contractors and employees.  The recording runs approximately 1 hour 15 minutes.
Click here for the PDF of the training handout.